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In importing my MT 5.1 files into new MT Studio databases somehow quite a number of entries were duplicated. Sometimes they even appear 12 times in my database. Since my MT database is rather extensive, trying to fix this manually would take days.In MT 5.1 it was very simple: just synchronize on index field, and double entries were combined.Why doesn't this work in MT 2014?
It should work in MT 2014 as well. Maybe try reorganizing your termbase first? Perhaps something was lost during the upgrade?
Another way that might be interesting for you is to export to Excel using the Glossary Converter and then use excel to easily remove duplicates and convert back again afterwards. How easy this will be depends mostly on the complexity of your termbase but the Glossary Converter is an excellent tool that everyone should have in their armoury:
Hi Ineke, The practical limit of a file-based MultiTerm termbase is around 2Gb and this is because it's basically an Access database. So 200Mb should not be a problem at all. If you are able to share one of your termbases I'd be happy to take a look at it? If you can do this please drop me a link to email@example.com You can use dropbox or wesendit perhaps? Regards Paul
No problem, your files were pretty large and I did have to keep them split in order to import them as MultiTerm struggled with the reorganisation. There is a KB somewhere related to that but importing as separate files worked fine. I also double checked that the export was ok as this would now be one large XML file and using the Glossary Converter this worked easily in around 3 seconds! So I'd recommend you do this regularly to keep a backup of your XDT and XML.
The steps I used to resolve the problem you were having were as follows:
I am sorry, I was too early in assuming all went well. Now it seems a number of entries are missing in the new file, that were present in the old files. So I started using my old files again. I tried to import the three databases myself into a new database, after performing an export, and now I discovered the problem of the multiplication: when the source contains multiple synonyms, which is often the case in my database, they are duplicated after an export and a new import. Seems to me this would be an error in MT. This problem was not present in MT 5.1. And I do assume MT will not forbid us to have entries with multiple synonyms? So I thought, perhaps I should try the filter: source contains synonyms, but then only the entries with multiple synonyms are imported, and the ones with only one source term are skipped. But here once again: the imported entries were multiplied as many times as there were synonyms in the source entry. So this will make it completely impossible to export a database that contains synonyms into a new database without multiplying the entries that contain synonyms, and who would want that? Is SDL aware of this problem?
Hi Ineke, Can you create an excel file (or termbase whichever is easier for you) with one or two entries in it and multiple synonyms to explain the problem and I'll take a look. If we can reproduce the problem with one or two entries it'll be much easier and faster to solve. Thanks Paul
Hi Paul, of the files I already sent you, the 03 file does not contain many entries. I tried it with that one, and the problem was immediately visible. I exported the 03 file to a tmx file, created a new TM on basis of the 01 file, and then imported the 03 export file in it. This was done really quickly, and when browsing the termbase, I immediately noticed the duplicate entries. Since I was sure there were no duplicate entries in the 03 file (since I had not imported anything into it, I had only filled it with new terms while working), I had a look at such a duplicated entry and noticed it contained two synonums. Other entries were duplicated more than once, while I was also sure I only imported the file once.So I imagined it might have to do with synonyms. When I checked this, I noticed the number of duplicate entries was similar to the number of synonyms in the source.
Hence my conclusion: Multiterm 2014 treats each synonym as a new entry, without giving me the option not to do so. Does this help enough? And if not, I guess it would be very easy to replicate this yourself. I use SDL Trados 2014. This is a big hickup in my view, which has already cost me far too much time.
When importing, I do not get the option to synchronise on English. Where can I find it?I did export the file on the English field.